Deadlines

Last day to secure your village site. Register here Village Site Registration

The last day to secure your spot before late fees are applied to all races.

Any entries made after this date are not eligible for postage.

* Please note that if you opted for your race number/s to be delivered by express post, they will be posted the week commencing 1st September – after the express postage has closed.

Past this date, you will not be able to create or add participants into a large team. Please make sure that you have your team confirmed and paid by 1st September 5:00pm, otherwise your team numbers will not be assigned.

If you are picking up bibs for a large team organisation, please collect at the following location and times:

Location:

TBC

Time & Date:

Tuesday 9th Sept: 10am-3pm

Wednesday 10th Sept: 10am-3pm

Thursday 11th Sept: 10am-3pm

Friday 12th Sept: 10am-3pm

PLEASE CALL US TO MAKE AN APPOINTMENT BEFORE COMING TO COLLECT YOUR TEAMS RACE NUMBERS

On the day, please bring with you your team list for a double check system.

Kindly note that this bib collection process is exclusively for large organisations and not intended for individual or small team pickups such as friends/family. Please scroll below for information on where and when individual and small team bibs can be collected.

Please be aware that bib collection will not be available on the day of the race, and any race numbers that are not collected beforehand will result in disqualification from participating in the event.

Late entry fees apply to all races and events.

If you opted to pick up your race number bib, please bring your confirmation email with you on one of the designated dates and times listed below:

Location:

TBC

Time & Date:

• Thursday 18th September 2025: 12pm – 7pm 
• Friday 19th September 2025: 8am – 7pm 
• Saturday 20th September 2025: 8am – 2pm

Please be aware that bib collection will not be available on the day of the race, and any race numbers that are not collected beforehand will result in disqualification from participating in the event.

Online registration will close at 10:00am on Saturday, September 20th. After registering, you must collect your race number by 2:00pm at the Bib Collection Expo (Location TBA). Please be aware that no changes to the event will be permitted after 10:00am on Saturday. It is crucial to collect your race number by 2:00pm on the day, as any numbers not picked up by this time will result in disqualification from the event. Adherence to these deadlines is strictly required.

Please be aware that no further modifications, such as event changes or registration transfers, will be allowed after 10:00 AM.

If you’ve had a change of heart and need to update your event details, please visit us at the bib expo before 10:00 AM on Saturday the 20th of September, where our team will be happy to assist with any adjustments. Please note that an admin fee will apply for transfers and changes.

Bib collection expo closes at 11:00am on Saturday, September 20th. This is the last chance to collect your race number. It is absolutely crucial that you retrieve your race number by this deadline. Failure to do so will lead to disqualification from the event, and you will not be allowed to participate. We cannot make any exceptions, so please ensure that you arrive with enough time to complete this process.

See you at the Bay fun runners!

Please visit www.city-bay.org.au/race-day for individual race starting times and locations